Roll call:
The meeting was convened at 12 noon but was adjourned due to a lack of quorum and reconvened at 1220 pm as per the bye laws with the members present.
15 MEMBERS AND 18 VALID PROXIES.

The meeting was presided over by Sheena Samuel

Proof of notice
Mr. Joseph read the notice of meeting and the same was accepted as in order by the house. The minutes of the previous meeting were read. Mr. Joseph confirmed that the action required of the Executive Committee (EC) on various resolutions had been completed. A resolution to pass the minutes was proposed by Mrs Tara Kudva and and was seconded by Ms Ila Desraj Urs. The resolution was unanimously passed by the house ( 33 ayes, 0 nays ).

Reading and discussion of the annual report

The annual report of the EC was read by John Alexander on behalf of Sheena Samuel. A short silence was observed in memory of Ms. Lakshmi Rao who passed away in the course of the past year.

Presentation of the annual accounts and passing of resolutions submitted by the EC.
The members perused the accounts. In the course of the discussions that followed Mrs. Kalia asked about the possibility of including “sundry debtors” in the Balance Sheet in future accounts It was decided that the new EC would look into this. Mrs Kudva suggested that the amounts received form members should be classified under different heads as per their object and not clubbed together. It was decided to inform the accountants accordingly.

A resolution to pass the accounts was proposed by Ms. Raksha Zaveri and seconded by Ms. Nomita Chandy . The motion was passed by the house with 33 in favour and none opposed.

During discussions on how to recover past dues from members, Ms. Nomita Chandy suggested planting of casuarina trees in such plots with the object of harvesting them and using the proceeds against dues of members. It was decided that the EC should discuss the same and decide.

Mr. Ivan D Souza of RCH suggested that notice be given to the Panchayat that registration be barred (in case of resale) of those owners who had not paid their dues. It was decided to seek legal counsel about the feasibility of such a move.

Mrs. Malavika Kapoor suggested that we provide some form of standby power in the in the clubhouse especially as we propose to let out the guest room.It was decided to explore the possibility of getting secretarial help in the running of the association especially in following up for collections etc

It was suggested by Chiranjib Sen that what was required is some creative thinking through the forming of sub-committees to explore new ways and means of improving the working of RRVRPOA. It would also be easier for smaller groups to meet.

Mrs Kalia raised the issues of individual “pattas”. It was decided that Mr. Rajan would assist in obtaining the same. Mrs Kalia suggested that we treat the lake as an asset and actively work towards closer interaction with the village to facilitate its use by members. It was also suggested that a “library” be created at REMA.

It was decided to explore the possibility of letting out the clubhouse once a month to generate income on a trial basis for 3 months on terms and conditions to be decided by the EC.

The meeting then proceeded to the election of the new EC.

The new EC was elected as follows
The house thanked the outgoing EC and voted in the new EC as per details below…

Name	Proposed by	Seconded by
Ms. Sheena Samuel	Ila Urs	Abdul H Abdullah
Ms. Gayathri Kalia	Sushil Joseph	Ila Urs
Mrs Tara .Kudva	RCH	Sushil Joseph
Mr. Roy Thomas	Sushil Joseph	Ila Urs
Mr. Abdul Hamid Abdullah	Sushil Joseph	Sheena Samuel
M/s RCH	ex officio	ex officio
Mr. Ganeshan Rajan	Gayathri Kalia	Chiranjib Sen
Mrs. Malavika Kapoor	A H Abdullah	Nomita Chandy
Mrs. Nomitha Chandy	Raksha Zaveri	Ila Urs
Mr. Chiranjib Sen	Tara Kudva	Nomita Chandy
Mr. Sushil Joseph	Ila Urs	Kalpana Sharma
Mrs. Ila Desraj Urs	Sheena Samuel	Freddy Arouza

Mr. Rajan, Resident Manager was introduced to members.

The Meeting came to an end with a vote of thanks and was followed by lunch.

(SECRETARY)

Date : July 31, 2007