Roll call:
The meeting was convened at 12 noon but was adjourned due to lack of quorum and reconvened at 12.30 pm as per the bye laws with the members present.
31 MEMBERS AND 35 VALID PROXIES.

Mr. Sushil Joseph presided over the meeting and welcomed all the members on behalf of the association.

Proof of notice
Mr. Joseph read the notice of meeting and the same was accepted as in order by the house. The minutes of the previous meeting were read. Mr. Joseph confirmed that the action required of the Executive Committee (EC) on various resolutions had been completed. A resolution to pass the minutes was proposed by Mrs. Malavika Kapur and seconded by Mrs. Ava Martin.

Reading and discussion of the annual report
The annual report of the EC was read by Sushil Joseph.
During the course of the reading of the report a discussion took place on evolving a group messaging system which was raised by Mr. Jagdish Shah.The reasons why the existing system was the best in the current circumstances was explained by the President. He also explained that the present system of emailing combined with the raising of issues at the GBM was efficient and sufficient . The House accepted this explanation.

Presentation of the annual accounts
The President explained the salient points of the accounts. He emphasized the need for increasing the AMC in 2019 in order to meet the increasing current expenses from current income without touching reserves in the context of the increasing wage bill. He pointed out that the collection of arrears was largely responsible for continuing to add to the reserves and covering current expenses.

The members perused the accounts and a resolution to pass the same was proposed by Mr.Srinivas Hegde and seconded by ProfChiranjib Sen.

The President informed members of the progress in connection with the regularization of plots in the light of the TN Govt Rules of 4th May 2017. He explained the rationale behind the appointment of Advocates Partani and Bensi who would coordinate matters on behalf of all the plot holders including the application for individual pattas.A detailed note was read out which would be circulated among members.

After discussion the House confirmed the action taken to date by the EC and in the appointment of Advocates Partani and Bensi and authorized the EC to take the necessary steps in future in consultation with the lawyers entrusted with the task of regularization.

A resolution to this effect was proposed by Nachiket Shankar and seconded by Anuradha Rao.

The resolution to re appoint Hegde and Co as the auditors for the coming year, was proposed by Mrs. Shobhana Kuruvilla and seconded by Mrs. Gauri Hegde.

Election of a new EC
The house thanked the outgoing EC and voted in the new EC as per details below. The names of members who had volunteered to serve were proposed and seconded as below: