Roll call:
The meeting was convened at 12 noon but was adjourned due to a lack of quorum and reconvened at 12.20 pm as per the bye laws with the members present.
19 MEMBERS AND 44 VALID PROXIES.

The meeting was presided over by the President Mr Dileep Warrier and the meeting was conducted by the joint secretary Mr Sushil Joseph. Mr. Joseph welcomed the members and specially, the new members who had joined the association.

Proof of notice
Mr. Joseph read the notice of meeting and the same was accepted as in order by the house. The minutes of the previous meeting were read. Mr. Joseph confirmed that the action required of the Executive Committee (EC) on various resolutions had been completed. The reasons for non compliance with the resolution regarding repairs to the club house, the landscaping and the provision of outsourced help for plot maintenance were explained.

Reading and discussion of the annual report
The annual report of the EC was read by Sushil Joseph.

Presentation of the annual accounts
The members perused the accounts and it was accepted.

Discussion
Renovation of the club house was discussed at length. It was proposed that roofing repair be undertaken ahead of the monsoons and at the least water-proofing be done. It was decided to invite professionals to estimate and quote for the same.

The merits of building 2 rooms at the boat house were explored besides refurbishing of the existing two rooms in the club house. It was decided that we renovate the existing rooms to reasonable standard to begin with. It was agreed that we should get the kitchen functional and get all the necessary infrastructure for the kitchen in terms of crockery, utensils, etc. in place. Besides which, the possibility of a weekend caterer for guests was proposed. Mr.Janakar has volunteered to help source caterers from the neighbourhood. As an inexpensive and adventurous option to renting rooms, tents near the club house as accommodation for the weekend visitor was proposed by M/S Manohar and Ponappa. The next EC was requested to look into these possibilities.

Resolutions proposed by the EC
The EC presented three resolutions for the approval of the house.

Resolution 1 of the EC

Resolved to pass the minutes of the 8th AGM held on 1st may 2011:
proposed by Mr Vikram Chaudhari and seconded by Malavika Kapur.

The resolution was passed unanimously.

Resolution 2 of the EC

Resolved to approve the balance sheet and profit and loss account for the year ended 31st March 2012 proposed by Sonia Sharma and seconded by Nomita Chandy.
The resolution was passed unanimously.

Resolution 3 of the EC

Resolved to reappoint M/s R. G. Hegde & Co as auditors for the financial year 2012-2013, proposed by Malavika Kapoor and seconded by Suraj Vasanthan.
The resolution was passed unanimously.

Election of a new EC
The house thanked the outgoing EC and voted in the new EC as per details below.