Roll call

The meeting was convened at 12 noon but was adjourned due to a lack of quorum and reconvened at 12.30 pm as per the bye laws with the members present.

26  MEMBERS AND 16 VALID PROXIES.

The members were welcomed to the meeting by Dr. Nachiket Shanker President.

Dr. Nachiket Shanker requested Mr. Sushil Joseph, Secretary, to conduct the meeting.

Proof of notice

Mr. Joseph read the notice of meeting and the same was accepted as in order by the house. The minutes of the previous meeting had been circulated. A resolution to pass the minutes was proposed by Dr. Mahabaleshwar and seconded by Mr. William Fernandes. The resolution was carried unanimously.

Annual Report and Annual accounts

The annual report of the EC and the audited balance sheet had been circulated to all members. The President read the annual report and the Secretary explained the salient points of the accounts. The finances of the association were sound, costs were under control and arrears being recovered. As a result, several capital works like Club House upgradation, Construction of EM’s house, Office and Store were being carried out without any additional call for funds.

Mr. Rajesh has been recruited as Asst. Estate Manager and is currently an understudy of the EM. He will eventually take on the responsibilities of EM.

A resolution to pass the accounts was proposed by Mr. Gaurav and seconded by Mr. Mahesh. The resolution was carried unanimously.

Chartered Accountant

The proposal to re appoint the Chartered Accountants, R.G.Hegde, was proposed by Mr. John Alexander and seconded by Dr. Nachiket . The resolution was carried unanimously.

Thefts at RRVRPOA / Appointment of an external security agency

The recent incidents of theft were discussed. The members felt that the EC should view these incidents in an empathetic manner and provide support.

At the same time it was brought to the notice of members that neither the association nor individual members of the EC could be held responsible for any theft or break-in, loss or injury that may occur at RRVRPOA. This resolution was proposed by Mr. Mahesh and seconded by Mr. William Fernandes. The resolution was carried unanimously.

In view of the break ins /thefts that occurred in May, it was decided to strengthen the security setup. It has been decided to appoint an external security agency on contract to manage the night security needs of RRVRPOA.

Suggestions to install a camera at the main gate and strengthen the boundary fencing were noted. These suggestions are already under the consideration of the EC and they are awaiting a quote from Mr. Dominic for repair of the boundary wall.

Increase in AMC

The Secretary clarified that the AMC is used for regular maintenance of the common areas, wages, maintenance of the Club House and the swimming pool, security etc. In view of the increasing wages and costs of raw materials and inputs it was recommended to increase the AMC by Rs.1000/- per year from Rs.12,000/- to Rs.13,000/- per annum w.e.f. April 2023. 

The resolution for the increase in AMC was proposed by Mr. Hamid and seconded by Mr. Ramesh Gopalkrishanan. The resolution was carried unanimously.

There was a suggestion to calculate AMC based on per sft. basis. This suggestion was discussed, and it was decided to continue with the current calculations on a per plot basis.