The plot holders and members of RRVRPOA met at the RRV Club House to discuss the performance of the Association over the last year and ratify resolutions proposed by the Executive Committee of the Association.

Roll call

The meeting was convened at 12 noon but was adjourned due to a lack of quorum and reconvened at 12.30 pm as per the bye laws with the 33 members present and 27 valid proxies. The members were welcomed to the meeting by Ramesh Gopalkrishnan, President, Executive Committee.

Proof of notice

Mr. Gopalkrishnan read the notice of meeting and the same was accepted as in order by the house. The minutes of the previous meeting had been circulated via email on 3rd September 2024.
A resolution to pass the minutes was proposed by Dr. Nachiket Shankar and seconded by Suraj Vasanthan. The resolution was carried unanimously.

Annual Report and Annual accounts

The annual report and the balance sheet had been circulated to all the members via email with the Notice for the AGM on 3rd September 2024.

Ramesh Gopalkrishnan shared highlights of the year as documented in the Annual Report. Members were informed that the finances of the Association were healthy, and the costs were under control. Ongoing maintenance and renovation of fixed assets continued to be funded from the surplus available in the Association’s account.

Several capital works including Club House guest room refurbishment, surveying and sinking of a new borewell, strengthening fencing etc. were completed in the year.

The outsourced night security for the estate continues to deliver increased safety with the presence of additional guards and regular patrolling.

The General Body was informed about the resignation of the incumbent Estate Manager, Rajesh and that his replacement, Bala Subramani, resumed his duties as of 15th August 2024.

The Secretary explained the salient points of the accounts and reassured the attendees on efforts made by the Executive Committee towards building and maintaining a healthy financial portfolio.

A resolution to pass the accounts proposed by Job Thomas and seconded by Dr Mahabaleshwar was carried unanimously.

Chartered Accountant

The proposal to re-appoint the Chartered Accountants was proposed by Jayanta Sen and seconded by Dr. Nachiket Shankar. The resolution was carried unanimously.

Club House Membership Transfer Fee
The General Body was informed that after considerable deliberation, the Executive Committee increased the Club House Membership Fee to Rs. 50,000 in January 2024, to be valid until March 31, 2026. As explained, this would be a one-off fee payable by the buyer of a plot at RRV.

The resolution to ratify this action was proposed by John Alexander and seconded by Sonia Sharma.

New Infrastructure Corpus Fund

The Executive Committee proposed that additional funds be collected to fund upcoming infrastructure projects that would be capital intensive. These included replacement of old water pipes, repairing fencing- both peripheral and internal, street lighting, spot repair of roads etc.

After deliberation on the initial Executive Committee proposal for the collection of Rs. 4,000 per plot for the current year towards infrastructure projects, the General Body approved an amount of Rs. 1,900 to be paid per plot in the current fiscal towards an interim corpus fund, over and above the Rs. 600 already paid up by members.

It was also agreed that a committee of nine members would be appointed to create a proposal for an infrastructure corpus fund to finance future infrastructure projects at RRV. The fund value and collection plan would be prepared by this committee by December 31, 2024, and presented to all members at the next AGM in 2025.

Non-Executive Committee volunteers for this initiative were Manoj Menon, Dr. Nachiket Shankar, James Kunnath and Jaisun Mathew. The remaining 5 members would be volunteers from the new Executive Committee.

This resolution was proposed by P. Sivaraman and seconded by Girish Vasudevan.

It was also resolved to submit the required information to the Registrar for the renewal of the association.

The resolution was proposed by Sushil Joseph and seconded by John Alexander.