Roll call:
The meeting was convened at 12 noon but was adjourned due to a lack of quorum and reconvened at 1220 pm as per the bye laws with the members present.
13 MEMBERS AND 9 VALID PROXIES.

In the absence of Sheena Samuel the President and Dr. P N Shankar, Secretary, the meeting was presided over by Sushil Joseph, member of the RRVRPOA EC.
Mr. Joseph welcomed the members.

Proof of notice
Mr. Joseph read the notice of meeting and the same was accepted as in order by the house. The minutes of the previous meeting were read. Mr. Joseph confirmed that the action required of the Executive Committee (EC) on various resolutions had been completed. A resolution to pass the minutes was proposed by Wg Cdr (retd) Bertie Vaz and was seconded by Mr. A. H Abdullah and was unanimously passed by the house .

Mr.Joseph also read a message from Mr Ivan D’souza, MD of Rema Country Holdings indicating his inability to attend the AGM due to prior commitments and wishing the AGM success. The message was well received by the members.

Reading and discussion of the annual report
The annual report of the EC was read on behalf of Sheena Samuel by Sushil Joseph.

A short silence was observed in memory of Ms. Chandrika Guttal who passed away a few days earlier.

During the course of the reading of the report a discussion took place on raising additional financial resources from new members. This could be via reassignment fees and a club house membership fee to be paid by the new buyers.

It was unanimously agreed that a reassignment fee of Rs. 5000/- (as opposed to the earlier amount of Rs. 3,500/-) be paid to the Association on the transfer of plots.

This was proposed by Mr. Sushil Joseph and seconded by Mr. Zarir Batliwala.

Mr. Z. Batliwala and Ms. S Manohar felt that there should be a one-time ‘club membership fee’ that should be charged to new members which should be communicated transparently to the prospective buyers of plots.

The house agreed to authorize the EC to fix the amount of the club membership fee after taking all aspects of the matter into consideration. It was decided to suitably amend resolution 2 proposed by the EC to take this suggestion into account. The motion was proposed by Wg Cdr (retd) Bertie Vaz and seconded by Ms. Kalpana Sharma.

Mr. Sushil Joseph also suggested that a refundable deposit of Rs. 10,000 per member be collected to set up a sinking fund for the Association. Mr. Batliwala and other members felt that this would be a workable proposition. Ms. Nomita Chandy also felt that the Association should be vigilant in checking proof of registration of plots of new owners before issuing them membership cards for RRVRPOA.

Presentation of the annual accounts
The members perused the accounts and a resolution to pass the same was proposed by Ms. Kalpana Sharma and seconded by Mr. F J Arouza. The motion was passed by the house with 22 in favour and none opposed.

Resolutions proposed by the EC
The EC presented four resolutions for the approval of the house.

Resolution 1 of the EC

The first sought the ratification of the agreement with RCH as of 18th April 2008 . A motion to pass the first resolution was proposed by Ms. Ila Urs and seconded by Mr. Z. Batliwala. The motion was passed unanimously by the house .

Resolution 2 of the EC

The second resolution proposed was to empower the EC to ensure that all new plot holders sign a modified MOA for Sale of land and formation of club and pay a club membership fee .After discussion a motion to pass the resolution was proposed by Ms. Nomita Chandy and seconded by Ms. Ila Urs and passed by the house unanimously.

Resolution 3 of the EC

A motion to pass the resolution was proposed by Wg Cdr ( retd) Bertie Vaz and seconded by Mr. Roy Thomas and unanimously passed by the house.

Resolution 4 of the EC

A motion to pass the resolution was proposed by Mr. Z Batliwala and seconded by Wg Cdr (retd) Bertie Vaz and passed unanimously by the house .

Resolution 5 of the EC

This resolution was moved in view of the inability to continue as auditors, expressed at the very last minute by M/s Rajagopal and Badrinarayan, the current auditors.

TO authorize the EC to appoint auditors to audit the Association accounts for the fiscal 2000-09 and fix their remuneration was proposed by Ms.Kalpana Sharma and seconded by Wg Cdr (retd) Bertie Vaz. The motion was passed with 22 in favour and none opposed.

Election of a new EC
The house thanked the outgoing EC and voted in the new EC as per details below…

Name	Proposed by	Seconded by
Satya Manohar	A H Abdullah	Sushil Joseph
Nomita Chandy	Vikram Rau	Bertie Vaz
Malavika Kapoor	Sushil Joseph	Kalpana Sharma
Vikram Rau	Sushil Joseph	Namita Chandy
Roy tdomas	Sushil Joseph	Satya Manohar
Sushil Joseph	Kalpana Sharma	Zarir Batliwala
Sheena Samuel	A H Abdullah	Kalpana Sharma
F J Arouza	Sushil Joseph	A H Abdullah
Anjana Iyer	Sushil Joseph	Vikram Rau

All matters being attended to, Mr. Sushil Joseph thanked the members and the meeting was concluded.