Roll call:
The meeting was convened at 12 noon but was adjourned due to a lack of quorum and reconvened at 12.20 pm as per the bye laws with the members present.
25 MEMBERS AND 29 VALID PROXIES.

he meeting was presided over by the President Mr. Sushil Joseph who welcomed the members.

Proof of notice
Mr. Joseph read the notice of meeting and the same was accepted as in order by the house. The minutes of the previous meeting were read. Mr. Joseph confirmed that the action required of the Executive Committee (EC) on various resolutions had been completed. The reasons for non compliance with the resolution regarding seeking partners for leasing the club house were explained.

Reading and discussion of the annual report
The annual report of the EC was read by Sushil Joseph.

Presentation of the annual accounts
The members perused the accounts and the various queries from the members were clarified.

Discussion
In view of the increasing operational costs, AMC contribution by members will have to be revised.

The main task this year is to refurbish the CH and a sum of Rs. 6 lakhs is to be allocated for the CH restoration works.

Mr Sen shared the details of the CH restoration works planned.

Progress on the roof repair work and the creation of the corpus were detailed. The majority of the 202 members and 150 of the 202 members have contributed to the CH roof repair works

Progress report on roof repair works given.

The new member transfer fee has not been revised for several years and stands at Rs 5000, it is proposed that the transfer fee be increased to Rs 10000 per plot starting 1st Sep 2014

Minor burglary incidents and options to contain them were discussed

Effectiveness and applicability of alarm systems was also discussed

Various options for the transfer of the common assets and the stamp duty implications were discussed.

Mr Joseph also confirmed that there is a written and court vetted written document which is an agreement between RCH and RRVRPOA and which details the common assets

Points raised requesting clarification on the likely stamp duty payable in case of a transfer given that all amenities have depreciated and suggestions made to learn from other transfers in similar projects in Bangalore.

Mr Joseph mentioned that creation of a trust is another option that can help reduce the duty. These matters to be part of continuing discussions with RCH and legal counsel.

A poultry farm planned next to RRV discussed. Can a PIL be filed? The new EC to follow up.

RRVRPOA needs to be more active and planning cultural activities

Proposed that a get together event be planned during Ganesh festival

Mr Sen also proposed having a cultural management group

Catering also discussed. A local event manager is interested in exploring options and will be visiting RRV.

RRVRPOA is not active on the social media. Need to work on this discussed.

Resolutions proposed by the EC
The EC presented three resolutions for the approval of the house.

Resolution 1 of the EC
Resolved to pass the minutes of the 10th AGM held on 28th April 2013.
Proposed by Dr Shankar and seconded by Srilata Batliwala. The resolution was passed unanimously.
The resolution was passed unanimously.

Resolution 2 of the EC
Resolved to approve the balance sheet and profit and loss account for the year ended 31st March 2014.
Proposed by Chiranjib Sen and seconded by Mr Sivaraman .The resolution was passed unanimously.
The resolution was passed unanimously.

Resolution 3 of the EC
Resolved to reappoint M/s R. G. Hegde & Co as auditors for the financial year 2013-2014,
Proposed by Nomita Chandy and seconded by Kalpana Sharma.The resolution was passed unanimously.
The resolution was passed unanimously.

4. Resolved that the AMC be raised to Rs 8000 pa for the years 2015/16 and 2016/17.
Proposed by Sylvia Mason and seconded by Sheen Samuel. The resolution was passed unanimously.

5. Resolved that the plot transfer fee be increased to Rs 10000 per plot wef 1st September 2014.
Proposed by Mr. Annamalai and seconded by Mr Sivaraman. Resolution passed unanimously.

6. Resolved that a sum of Rs 6 lacs be allocated from reserve fund for refurbishment of the CH after obtention of competitive quotes.
Proposed by Zarir Batliwala and seconded by Alfie D’’Souza. The resolution was passed unanimously.

Election of a new EC
The house thanked the outgoing EC and voted in the new EC as per details below.