The members were welcomed to the meeting by Dr. Nachiket Shankar, President who explained that the meeting was being conducted in parallel on a video conferencing platform.

14 Members were present in person 18 members participated by video conferencing and there were 21 valid proxies. Dr.Nachiket Shankar requested Mr.Sushil Joseph, Secretary, to conduct the meeting.

Proof of notice
Mr. Joseph read the notice of meeting and the same was accepted as in order by the house. The minutes of the previous meeting had been circulated. A resolution to pass the minutes was proposed by Dr. Malavika Kapur and seconded by Mr. Suraj Vasanthan . The resolution was carried unanimously.

Annual Report and Annual accounts
The annual report of the EC and the audited balance sheet had been circulated to all members.

The Secretary explained the salient points of the accounts. The finances of the association were sound, costs were under control and arrears being recovered. No additional calls were envisaged. A resolution to pass the accounts was made Dr Senthil and seconded by Dr. Mahabaleswar. The resolution was carried unanimously.

Discount for multiple plots
As requested by the GB at the last AGM, the EC had looked into the question of discounts for multiple plots and the recommendation to restrict the discount to 20% for all additional plots was considered and approved. A resolution to this effect was proposed by Mr. Supriyo Gupta and seconded by Mr. John Alexander The resolution was carried unanimously.

Chartered Accountant
The proposal to re appoint the Chartered Accountants, R.G.Hegde, was proposed by Dr. Malavika Kapur and seconded by Mrs. Shobhana Kuruvilla. The resolution was carried unanimously.

Regularisation
The Secretary confirmed that members had been kept informed on a regular basis about progress in the matter. The meeting was informed that since the promoter had not made any progress so far in obtaining the lay out approval, the legal advice obtained by the association recommended that plot holders could proceed directly for the regularisation of individual plots after payment of the charges stipulated in the Rules.

The issues connected with handing over land for Open Space requirement were detailed. It was the considered view of the EC that no land currently termed as common assets could be handed over to the local authorities by the promoter without the prior approval of the EC. A resolution to this effect was proposed by Prof. Chiranjib Sen and seconded by Ms. Payal Banerjee. The resolution was carried unanimously.

Transfer of Assets
The EC was of the view that immediate steps should be taken to legally transfer to the association all the common areas handed over by the promoters as per the agreement of April 2008. The meeting was informed that the EC would discuss with the promoters and seek their cooperation in order that the stamp duties were kept to the minimum. Suitable legal and financial advise was also to be sought. The resolution recommended by the EC was proposed by Ms Shobhana Kuruvilla and seconded by Prof. Chiranjib Sen. The resolution was carried unanimously.

Increase in transfer fee
The EC recommended an increase in the transfer fee to Rs 25000 per plot for new buyers in the form of a Club house membership. After discussion it was decided to stick to the original nomenclature of transfer fee and that the same would be collected from all new buyers. The resolution to this effect was proposed by Mr Suraj Vasanthan and seconded by Dr, Nachiket Shankar. The resolution was carried unanimously.

The meeting were informed that suggestions had been received from Mr. Malik (plot 150) that in future the date of the AGM should be fixed after consultation with the membership. He also suggested that members of the EC should not serve more than 3 years and retire thereafter on moral grounds. None of these suggestions received the approval of the EC as they were not required by the bye laws. They were also unpractical given that very few members volunteer their services to serve on the EC. The meeting took the view of the EC. The meeting also discussed a suggestion to clearly identify the plots by way of a sign-post. The incoming EC was requested to look into this matter

Election of a new EC
The meeting thanked the outgoing EC and voted in the new EC unanimously as per details below: