26 June 2016

MINUTES OF THE 13TH ANNUAL GENERAL BODY MEETING OF RRVRPOA HELD ON 26th June 2016 AT REMA RAINBOW VALLEY, PANCHESWARAM VILLAGE, TAMIL NADU

Roll call:
The meeting was convened at 12 noon but was adjourned due to a lack of quorum and reconvened at 12.30 pm as per the bye laws with the members present.
32 MEMBERS AND 36 VALID PROXIES.

The meeting was presided over by Mr. Sushil Joseph who welcomed the members.

Proof of notice
Mr. Joseph read the notice of meeting and the same was accepted as in order by the house. The minutes of the previous meeting were read. Mr. Joseph confirmed that the action required of the Executive Committee (EC) on various resolutions had been completed. The reasons for non- compliance with the resolution regarding refurbishment of the Club House were explained. The new Executive Committee would take up this matter.

Reading and discussion of the annual report
The annual report of the EC was read by Sushil Joseph.

Presentation of the annual accounts
The members perused the accounts and the various queries from the members were clarified.

Resolutions proposed by the EC
The EC presented three resolutions for the approval of the house.

Resolution 1 of the EC
Resolved to pass the minutes of the 12th h AGM held on 26th July 2015 . Proposed by Mr Sivaraman and seconded by Malavika Kapur . The resolution was passed unanimously.

Resolution 2 of the EC
Resolved to approve the balance sheet and profit and loss account for the year ended 31st March 2016. Proposed by Zarir Batliwala and seconded by Alfie D Souza .The resolution was passed unanimously.

Resolution 3 of the EC
Resolved to reappoint M/s R. G. Hegde & Co as auditors for the financial year 2016- 2017, Proposed by Sonia Sharma and seconded by Chiranjib Sen. The resolution was passed unanimously.

Election of a new EC
he house thanked the outgoing EC and voted in the new EC as per details below. The names of members who had volunteered to serve were proposed and seconded as below:

Name Proposed by Seconded by
Sudhir Reddy Sushil Joseph Sheena Samuel
Sylvia Mason Zarir Batliwala Sivaraman
John Alexander Malavika Kapur Sushil Joseph
Gopa Menon Manish Jhawar    Sheena Samuel
Sushil Joseph Chiranjib Sen    Malavika Kapur
Sivaraman Sushil Joseph Manish Jhawar
Jaisun Mathew Nachiket Shankar    Sheena Samuel
G Janakar Sushil Joseph Nachiket Shankar
Jenny Pinto Sonia Sharma Malavika Kapur
Abdul Hamid Abdullah Sushil Joseph Sivaraman
Anil Chinnaih Sheena Samuel Zarir Batliwala
RCH Ex officio    Ex officio

ALL matters being attended to, Mr. Sushil Joseph thanked the members and the meeting was concluded and the meeting was open for discussion among the members.

Among the subjects discussed were:

The question of digging bore wells in individual plots. The consensus was that this should not be allowed but that the association should take the necessary steps to provide plot holders with adequate water. The EC was requested to take the necessary steps.

The question of building compound walls was discussed with strong feeling against building of individual compound walls but as a compromise it was agreed that walls of upto 1 metre in height may be allowed. The EC was requested to put this in writing in the Rules.